GNI Job Opportunity: Office Administrator (Part-Time)

August 16, 2024  |  News

Position Description: Office Administrator (Part-Time)

Position Overview: GNI is the leading multistakeholder forum for accountability, shared learning, and collective advocacy on government and company policies and practices at the intersection of technology and human rights. We set a global standard for responsible company decision-making to promote and advance freedom of expression and privacy rights across the technology ecosystem. We are a small, primarily remote team managing a membership of over 100 members globally.

We are seeking a dedicated professional with 5+ years of experience in office management, ideally in
the non-profit sector, to help maintain the smooth running and operation of the organization.
This can be a remote or hybrid position at our Washington, DC office. This is a 24-hours-per-week
position with an expectation for availability across U.S. EST-PST work hours. The salary for this position is between $35,000 – $45,000. This position does not offer benefits.

Position Responsibilities:

As an Office Administrator, you will collaborate with the Executive Management (Executive and
Managing Directors) to implement and ensure the execution of organizational and financial policies,
processes, and procedures across the organization and membership.

Accounting Functions

• Support, organize, and implement the accounting functions under the supervision of the
  Managing Director (MD) and the organization’s external accounting firm, including:
  • Interpret, implement, and monitor the accounting and organizational policies and
    procedures.
  • Build out potential new operational and financial processes.
  • Maintain financial record keeping including recording payments, writing/preserving
    receipts, preparing and making bank deposits, coding expenses, etc.
  • Maintain a system for accounts receivable and payable, including invoicing, purchase
    orders, pay vouchers, check register, etc.
  • Monitor and collect accounts receivables. Report delinquent accounts to the MD and
    accounting firm.
  • Collaborate with the MD and accounting firm to track grant and organizational budgets.
  • Help prepare financial and statistical reports.

Administrative Functions

• Help track and maintain records, complete filings, and serve as a liaison for issues related to
  regulatory compliance.
• Provide logistical assistance (booking travel and accommodation) with scheduling and organizing external meetings and events including board meetings.

Position specific skills:

• The ideal candidate will have knowledge of and experience with:
  • Statutory compliance requirements for nonprofits operating in the U.S.
  • Accounting procedures and policies pertinent to nonprofits.
  • Accounting software, including Quickbooks and Bill.com
  • Online tools, including Microsoft Office, Airtable, and Google Workspace.
• Administration skills, including managing travel bookings, tasks, schedules, and information.
• Attention to detail.
• Excellent time management and ability to work independently.
• Excellent verbal communication skills and strong organizational skills.

Application Process

Interested applicants should send a cover letter and resume to [email protected].
Applications will be accepted on a rolling basis.

GNI’s strength lies in the diversity of views, opinions, and backgrounds of our members and staff. We
seek applicants from all backgrounds. GNI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, gender identity, national origin, disability, or protected veteran status.